Discovery - University of Dundee - Online Publications

Library & Learning Centre


There are a number of University of Dundee and Library and Learning Centre policies relating to Discovery, summarized below. If you require further information on any aspect of policy please contact

Content Policy

Discovery includes the institutional repository for the University of Dundee. It will accept digital content of a scholarly or educational nature created by or owned by research staff of the University of Dundee, and research theses. In addition to digital content, Discovery records the bibliographic information (metadata) describing the item; in the case where the full text of a research output is not available or it is not able to be digitised, the metadata for that item will be deposited.

In order for a work to be deposited in Discovery, the author or depositor (if not the author) of the work must have sufficient authority to deposit and be willing to grant Discovery the right to distribute the work and preserve it. Content may, if the circumstances require it, be closed access only. This will be reviewed on a case-by-case basis by the content owner together with the Discovery team.

Examples of content:

  • Articles, peer review papers, preprints and conference papers
  • Books and book chapters
  • Audio and video
  • Images
  • Learning objects
  • Research data
  • Reports
  • Theses

Submission Policy

Self-archiving of works in Discovery is limited to research staff and students of the University of Dundee. Any copyright violations are entirely the responsibility of the authors/depositors.
In self-archiving work in Discovery, authors grant Discovery the right to:

  • Reproduce the deposited work for archiving and preservation purposes.
  • Reproduce the deposited work and make them available to the public on the Internet.

Copyright in the deposited work remains with the author of the deposited work(s), save for any rights that may be held by third parties in materials included in the deposited work(s).
If the deposited work is a product of multiple authors, in the deposit agreement the depositor warrants i.e. legally promises, that s/he has secured permissions from all other authors to deposit the deposited work in Discovery under the terms of the deposit agreement.
For departments where departmental or research administrators, rather than the author him/herself are responsible for deposit, the department and its employees are themselves responsible to ascertain that the authors are aware of the conditions of which the content is deposited.

Theses Submissions

All postgraduate research students are required to submit a copy of their thesis electronically from September 2009 onwards. Students can indicate that the thesis should be embargoed, preventing public access to it, for a fixed or indefinite timescale provided there is legitimate cause. Further information is available from the Registry.

Embargo Policy

Any submission can be embargoed, preventing public access to it, for a fixed or indefinite timescale. This option can be selected during the submission process. There are a number of reasons why work may be embargoed, including:

  • Inclusion of 3rd party copyright material
  • Work sponsored or paid for by corporate partner
  • Work could influence current or future patent process
  • Release of work could influence commercial partnership

3rd Party Copyright Policy

Submissions containing material with a 3rd party copyright can be made available if the author possesses suitable evidence showing license or permission to use the work in this context.

Use Policy

Deposited works in Discovery are freely available for access, printing and download for the purposes of non-commercial research or private study only. Users may make or use personal copies in print or electronic format as permitted under statutory provisions of the Copyright, Designs and Patents Act 1988 as amended.

Users agree to acknowledge in any publication, based wholly or in part on a deposited work, the original author(s)/creator(s), and publisher where applicable, of the deposited work.

Full items must not be harvested by robots except transiently for full-text indexing or citation analysis. Full items must not be sold commercially without formal permission of the copyright holders.

Preservation Policy

The University of Dundee Library and Learning Centre is committed to the long term preservation of deposited items in Discovery.

  • Items will be migrated to new file formats where necessary.
  • It may not be possible to guarantee the readability of unusual file formats.
  • The repository stores and maintains its files according to current best practice.
  • The original file will be retained for all items, in addition to any upgraded formats.>/li>

In the event of the repository being closed down the database will be transferred to another appropriate archive.

Notice and Takedown Policy

Discovery is a digital archive and the intention is that deposited content should not be removed. In the event of a complaint, acceptable reasons for withdrawal include:

  • Proven copyright violation or plagiarism
  • Legal requirements
  • National Security
  • Falsified research

If you wish to issue a complaint regarding items available in Discovery, please include the following information in your notice:

  • Your contact details
  • Bibliographic details for the item, including a URL
  • An outline of the nature of the complaint

The complaint can either be sent to or Discovery Team, University of Dundee Library and Learning Centre, Smalls Wynd, Dundee DD1 4HN.
On receipt of a complaint the Discovery team will:

  • Make an initial judgement of the validity of the complaint
  • Withdraw the item in question from public view
  • Return an acknowledgement that the complaint has been received
  • The complaint will then be reviewed by the Discovery team together with the Discovery managing bodies and if necessary the University's Copyright Officer.
  • If the grounds of the complaint are considered plausible, the material will be permanently withdrawn from Discovery. If possible, the author will be contacted to inform them of the withdrawal, but their permission is not required to action it.

Once a work has been deposited in Discovery and subsequently removed, metadata to the deposited content will always remain to avoid loss of historical record together with a note explaining the reasons for withdrawal. Work can be reinstated if the reason for the withdrawal are removed (e.g. a copyright violation is corrected).

Library & Learning Centre

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